Consulate General of India, Ho Chi Minh City, Vietnam : Right to Information

Right to Information

Information about the Consulate General of India, Ho Chi Minh City, as required under Section 4(1)(B) of the RTI Act, 2005

Contact details of officers for addressing applications under Right to Information Act, 2005:

Public Information Officer (PIO)

Mr. Mahesh Chand Giri,

Consul & Head of Chancery,

Consulate General of India,

214, Vo Thi Sau Street, Vo Thi Sau Ward,

District 3, Ho Chi Minh City, Vietnam

Email: hoc[dot]hcm[at]mea[dot]gov[dot]in

Tel: 0084-28-3744 2400

Fax: 0084-28-3744 2405

Appellate Authority

Dr. Vipra Pandey

Consul General,

Consulate General of India,

214, Vo Thi Sau Street, Vo Thi Sau Ward,

District 3, Ho Chi Minh City, Vietnam

Email: cg.hcm[at]mea[dot]gov[dot]in

Tel: 0084-28-3744 2400

Fax: 0084-28-3744 2405

Applications seeking information under the Act may be sent along with the prescribed fee Rs. 10/- (Rupees ten only) to the Consulate General of India, Ho Chi Minh City. Alternately, applicants may use the “eIPO” service for purchasing an Indian Postal Order electronically for filing RTI applications. An eIPO can be purchased online through e-Post Office Portali.ie. http://www.epostoffice.gov.inor www.indiapost.gov.in. A printout of the eIPO needs to be attached with the RTI application. Debit and Credit cards can be used to purchase eIPO. The eIPO is being accepted by all Indian Embassies/Missions with effect from 7thOctober, 2013.

Please note that information provided under the Act is available to citizens of India only. Applications should be submitted along with documentary proof of Indian Citizenship (like copy of personal particulars pages of passport.) More information is available at RTI Website.

According to section 6(1) (a) of the RTI Act, 2005, a person who desires to obtain information under the Act is required to submit the application to the Public Information Officer (PIO) of the “concerned public authority”. Applicants are, therefore, advised to send their requests under the RTI Act to the Consulate only when the subject matter can reasonably be presumed to pertain to the Consulate. While section 6(3) provides for the transfer of an application by a receiving PIO to another [concerned] PIO, this is clearly meant to cover situations where the application is addressed to a PIO on the assumption that it has been directed to the concerned PIO. Where the information required obviously does not pertain to the Consulate, the application may be addressed to the concerned PIO directly.

Procedure

The RTI applicant is required to register on the website to create his/her profile. Then he has to select the Ministry/Department from whom he desires to seek information under the RTI Act. The eIPO is generated which can be used to seek information from that Ministry/ Department only. A printout of the eIPO is required to be attached with the RTI application sent in hard copy. In case RTI application is filed electronically, the eIPO is enclosed as an attachment. The profile is required to be created during the first time only.

The RTI application accompanied by an eIPO is similar in all respects to the RTI application accompanied by fees through any other approved mode. All the provisions regarding eligibility, time limit, exemptions etc; as provided in the RTI Act, 2005 continue to apply.

Currently, this facility is available only for Indian Citizens living anywhere other than in India. By this measure, those living abroad would be facilitated to seek information under the RTI Act, 2005. It is hoped that in future, this facility would be extended to all citizens within the country too. Any public authority which accepts a postal order should also accept an eIPO.

Extension of IPO Facility to Indians citizens residing in India

The Department of Posts has extended the “eIPO” (electronic Indian Postal Order) service to Indian citizens residing in India also w.e.f. 13.02.2014, for purchasing Indian Postal Order electronically by paying a fee online through e-Post Office Portal i.e www.epostoffice.gov.in. It can also be accessed through India Post website www.indiapost.gov.in

This facility has been provided for Indian citizens to facilitate them to seek information from the Central Public information Officers (CPIOs) under the RTI Act, 2005. Debit or Credit Cards of any Bank powered by Visa/ Master can be used to purchase e-IPO.

The user needs to get registered at the website. He has to select the Ministry/ Department from whom he desires to seek the information under the RTI Act and the eIPO so generated can be used to seek the information from that Ministry/Department only. A printout of the eIPO is required to be attached with the RTI application. If the RTI application is being filed electronically, eIPO is required to be attached as an attachment.

This facility is only for purchasing an Indian Postal Order electronically. All the requirements for filling an RTI application as well as other provisions regarding eligibility, time limit, exemptions etc. will continue to apply.

An eIPO s0o generated must be used only once with an RTI application.

Information about the Consulate General Of India, Ho Chi Minh City, required Under Section 4(1)(B) of the RTI Act, 2005

i.	The particulars of its organization, functions and duties;	Consulate General of India in Ho Chi Minh City is headed by Consul General. The functions of the Consulate, inter alia, include bilateral and economic cooperation activities, trade and investment promotion, cultural interaction, press and media liaison, educational-scientific cooperation and rendering consular services including Passport, Visa, PIO and CPIO cards. The Consulate functions within the purview of business allocated to the Ministry of External Affairs under the Government of India’s Allocation of Business Rules and Transaction of Business Rules.
ii.	The powers and duties of its officers and employees;	General Administrative powers are derived from Indian Foreign Services Pay, Leave and Compensatory Allowances Rules, as amended from time to time. Financial powers of the officers of the Consulate have been detailed in the Delegated Financial powers of the Government of India’s Representatives Abroad. Consular powers are derived from the Passport Act of India. The officers of the Consulate function under the guidance and supervision of Consul General.
iii.	The procedure followed in the decision making process, including channels of supervision and accountability;	Decisions are taken under the instructions and supervision of Consul General and as per guidelines issued by Ministry of External Affairs.
iv.	The norms set by it for the discharge of its functions;	Norms are set under the instructions and supervision of the Consul General and as per guidelines issued by Ministry of External Affairs.
v.	The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;	IFS (PLCA) rules and annexures; Delegated Financial Powers of Government of India’s Representatives abroad Rules; Passport Act, Manuals on Office Procedures, Other Central Government Rules and manuals published by Central Government.
vi.	A statement of the categories of documents that are held by it or under its control;	Classified and unclassified documents/files relating to India’s external relations, bilateral relations with Vietnam, in particular. Passport and other consular services records. Accounting Records
vii.	The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;	Consulate functions within the norms of India’s foreign policy formulated by the Ministry of Exernal Affairs. Policy is implemented by the Consulate under the guidance and supervision of the Consul General. There are bilateral mechanisms exist to discuss the new areas of cooperation and implementation of policies. Consulate interacts regularly with the representatives of think tanks, academic community, Indian businesses and visa/consular service applicants, and is open to their suggestions
viii.	A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice , and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;	The Consulate does not have any boards, councils or committees.
ix.	A directory of its officers and employees;	A directory is given at Annex-1.
x.	The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;	A statement of monthly remuneration is at Annex-II.
xi.	The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;	The Budget figures for the financial year are given in the statement at Annex-III.
xii.	The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;	Consulate does not have any subsidy programme.
xiii.	Particulars of recipients of concessions, permits or authorizations granted by it;	No concessions/permit are granted by the Consulate.
xiv.	Details in respect of the information, available to or held by it, reduced in an electronic form;	The Consulate’s website has the required information.
xv.	The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;	A waiting room is available for all consular/visa applicants
xvi.	The names, designations and other particulars of the Public Information Officers	Public Information Officer (PIO) Mr. Mahesh Chand Giri, Consul & Head of Chancery, Email: hoc[dot]hcm[at]mea[dot]gov[dot]in Tel: 0084-28-3744 2400 Fax: 0084-28-3744 2405
xvii.	Such other information as may be prescribed and thereafter update these publications every year;	The Consulate’s website has information which is updated on a regular basis.

ANNEXURE I

Directory of officers and employees:

Address: Consulate General of India, Ho Chi Minh City, 214, Vo Thi Sau Street, Vo Thi Sau Ward,District 3, Ho Chi Minh City, Vietnam

Website: www.cgihcmc.gov.in

Sl. No.	Designation	Name	E-mail ID	Tel. No.
1.	Consul General	Dr. Vipra Pandey	cg[dot]hcm[at]mea[dot]gov[dot]in	0084-28-37442400 Ext: 12
2.	Consul & HOC	Mr. Mahesh Chand Giri	hoc[dot]hcm[at]mea[dot]gov[dot]in	0084-28-37442400 Ext: 13
3.	Vice Consul	Mr. Tushar Garg	admn[dot]hcm[at]mea[dot]gov[dot]in	0084-28-37442400 Ext: 16
4.	Assistant Consular Officer	Mr. Pankaj Kumar	cons[dot]hcm[at]mea[dot]gov[dot]in	0084-28-37442400 Ext: 20
5.	PA to CG	Mr. Deepak Yadav	cgoff[dot]hcm[at]mea[dot]gov[dot]in	0084-28-37442400 Ext: 15

ANNEXURE II

Monthly remuneration of Officers and Staff (India-based) of Consulate General of India, Ho Chi Minh City

Sl. No.	Grade / Post	No. of Posts	Level of pay in Pay Matrix (7th CPC)	Pay Scale (in INR)
1.	Consul General	01	Level 13	1,18,500-2,14,100
2.	Consul & HOC	01	Level 11	67,700-2,08,700
3.	Vice Consul	01	Level 8	47,600-1,51,100
4.	Assistant Consular Officer	01	Level 7	44,900-1,42,400
5.	PA to CG	01	Level 7	44,900-1,42,400

ANNEXURE III

Budget 2024-25

S. No.	Heads	Amount (Rs. In Thousands)
	(I)	(II)
1.	Salaries	15617.07
2.	Rewards	165.80
3.	Allowances	28800.00
4.	LTC	250.77
5.	Wages	244.46
6.	Medical	561.14
7.	Local Tours	3000.00
8.	FTE	2800.00
9.	OE	3957.00
10	Motor Vehicle	5215.00
11	Furniture & Fixtures	421.89
12	Fuel & Lubs.	650.00
13	Bank Charges	1.23
14	Repairs & Maint.	949.03
15	ORE	309.26
16	Adv. & Pub.	3086.08
17	RRT	21648.46
18	Minor Civil & Elect. works	286.50
19	ICT	400.00
20	Digital Equip	130.52
21	SAP	112.34
	Total	88606.5